Scheduling & Stat Holidays

Rules, Vacation, Leave and Moonlighting

Basic scheduling rules

  1. Duty assignments must be separated by not less than 8 non-working hours
  2. There shall be at least 2 24-hour periods of scheduled non-working time per 2-week period
  3. Residents shall not work more than 2 consecutive nights on-call in any 7 day period
  4. If while on a shift that is 24-hours or longer and you are unable to obtain 4 uninterrupted consecutive hours for the purpose of rest, then you shall be relieved of duty no later than 10 am, subject to continuity of care. You may only be assigned responsibilities that can be reasonably be completed by 10 am, but you have the discretion to stay for compelling academic or humanistic reasons.

If you have any concerns or questions about your schedule please contact Resident Doctors of BC

  • Statutory Holidays

    All Residents are entitled to either a day off on a statutory holiday or an alternate day off, which is commonly called a lieu day. Residents who have work a shift scheduled on a statutory holiday are entitled to pay that is double their normal daily pay rate, except for Good Friday, Christmas, and Labour Day, where they are entitled to 2.5 times their normal daily rate. Please see Article 11 of the Collective Agreement for details.

    After a stat day has been worked, Residents report the stat on an online form administered by UBC. For questions about this form and submitting for stat pay, contact your program assistant/administrator.

    There are two types of stat days:

    Fixed Weekday Stats

    Fixed Calendar Date Stats

    Family Day (Monday)

    Good Friday (Friday)

    Easter Monday (Monday)

    Victoria Day (Monday)

    BC Day (Monday)

    Labour Day (Monday)

    Thanksgiving Day (Monday)

    New Years Day (January 1)

    Canada Day (July 1)*

    Remembrance Day (November 11)

    Christmas Day (December 25)

    Boxing Day (December 26)

    * The Canada Day stat is observed on a fixed calendar date, July 1st, except when July 1st falls on a Sunday. In this instance only, the stat moves to July 2nd. Stat pay is only available to those who work on July 2nd.

    In any given year, some of the calendar date stats may fall on a weekend. Although the Monday immediately following the stat is often taken as the lieu day, it is not a stat day itself, and working on the lieu day will not result in additional pay.

    Holiday Break

    Every resident is entitled to 5 consecutive days off during the 12-day period that encompasses Christmas Day, Boxing Day and New Years Day and two full weekends. These 5 days will account for the three statutory holidays: Christmas Day, Boxing Day, New Years Day, and 2 weekend days. Residents who take the 5 days will not receive in-lieu days if they are scheduled to work on one of the statutory holidays, although they are still entitled stat pay. These 5 days can be taken at any mutually agreed upon (between the resident and the program) time during the specified period. For example, the 5 days could be Monday-Friday (meaning residents could be scheduled on the weekends for call), or the 5 days could be Wednesday-Sunday (with the resident working the beginning of the week).

    Alternate Religious Holidays

    A Resident who is a practitioner of a recognized faith that does not celebrate Good Friday, Easter Monday, and/or Christmas Day, may designate an alternate paid holiday as a replacement, which shall not be unreasonably withheld, subject to the discretion of the Program Director and the following provisions:

    • Any such day must be identified, explained and declared by the resident by July 15th of each program year in order to be considered.
    • Should a resident designate alternate paid holidays no premium pay shall be paid for working on the stat that was substituted (ie: a Resident that replaced the Christmas stat for Rosh Hashanah, if they work on Christmas Day, they do not receive 2.5 their normal rate; it is considered a normal day of service for them.)
    • If a resident designates an alternate to Christmas, they are not entitled to take the five consecutive days that are given during the Christmas period at the time of their appointed holiday. However, if service requirements can be met, considerations will be made to provide the resident with five consecutive days off during the 12-day period of Christmas and New Years.
  • Call Scheduling

    For full details on call scheduling, see the Call Stipend page. The general rules are as follows with a maximum averaging period of 3 months:

    In-Hospital Overnight

    1 night in 4, with 1 weekend in 4, averaged over the days on service. Days on service are working days minus any days a resident is away for any reason – including vacation and other leaves. If you are expected to be immediately available (within 15 minutes)this is considered in-hospital and must adhere to the averages.

    11-14 days = 3 calls
    15-18 days = 4 calls
    19–22 days = 5 calls – this is maximum for a block with vacation
    23-26 days = 6 calls
    27–29 days = 7 calls – this is maximum for a block
    30–34 days = 8 calls
    35–38 days = 9 calls

    Out-of-Hospital Overnight

    1 night in 3, with 1 weekend in 3, averaged over the days on service. Days on service are working days minus any days a resident is away for any reason – including vacation and other leaves.

    11-14 days = 4 calls
    15-18 days = 6 calls
    19–22 days = 7 calls – this is maximum for block with vacation
    23-26 days = 8 calls
    27–29 days = 9 calls – this is maximum for a block
    30–34 days = 11 calls
    35–38 days = 12 calls

  • Vacation

    Residents are entitled to 20 working days vacation. This equates to four calendar weeks (a week is defined as seven consecutive days)

    Vacation scheduling is determined by the Program Director in accordance with operational and educational requirements. Every effort will be made to permit a Resident at least their third choice for a vacation period. Vacation requests must be made in writing.

    A minimum of two consecutive weeks’ vacation shall be granted to Residents so desiring.

    A Resident shall not be scheduled for on-call duty on the weekend immediately preceding or immediately following a block of vacation where the block starts on a Monday and continues uninterrupted ending on a Friday. Your days on service are also reduced for calculating the number of calls in a block.

    If both spouses (including common-law) are residents, subject to operational needs, they are entitled to take their vacation together

  • Compassionate Leave

    Residents are entitled to three (3) days compassionate leave, with an additional two (2) days for travel that can be taken at the same time as the compassionate leave. If you are too unwell to return to work following compassionate leave, you can review the following options for additional leave:

    • You could use your flex days. If you haven’t already used these days, you can submit a request to your program to use one or two flex days for the additional time you need off.
    • You can consider taking sick leave. You must contact your program to request leave and documentation from your physician stating a recommendation for your leave based on a medical inability to continue training will be required. Sick leave must be requested from your program. When you are ready to return to work you will again need documentation from your doctor. As with any leave this may increase the amount of time it takes to complete your residency.
    • You may also consider requesting an unpaid leave of absence from your program. This leave must be requested from your program. Choosing to take an unpaid leave of absence may increase the amount of time it takes to complete your residency. See Article 12 of the Collective Agreement for more information on unpaid leave and the UBC policy on leave (page 42 of the Procedures Manual).

    Residents also have access to two assistance lines. Both of these organizations offer 24-hour toll free numbers and initial free counseling and confidential services to you and your family.

    Employee and Family Assistance Program (EFAP): 1-800-505-4929

    Physicians Health Program (PHP): 1-800-663-6729

  • Moonlighting

    There is no policy prohibiting residents from moonlighting, provided they meet the eligibility criteria for the necessary license. The UBC Moonlighting Policy sets out the following principles:

    1. Moonlighting must not be coercive. Residents must not be required by their residency program to engage in moonlighting.
    2. The moonlighting workload must not interfere with the ability of the resident to achieve the educational goals and objectives of the residency program.
      1. All program directors have an obligation to monitor resident performance to assure that factors such as resident fatigue from any cause are not contributing to diminished learning or performance or detracting from patient safety.
      2. Program directors should bring to the attention of all residents any factors which appear to detrimentally affect the performance of the resident.
      3. To facilitate this, the program director must be informed when a resident chooses to moonlight, on any service or unit that is part of the training program.
    3. Moonlighting must not occur on the same unit or service to which residents are currently assigned, or to which they will be assigned in the future. Residents are eligible to moonlight on services that they have been previously evaluated on.
    4. As residents primary obligations are to their training programs, they are not permitted to moonlight during work hours including on-call periods that are defined by the program.
    5. Confirmation of licensing, credentialing and appropriate liability coverage is the responsibility of the employer.

    The UBC policy on moonlighting is on page 28 of the Policy and Procedures Manual

    Moonlighting is allowed only if a resident has applied for the Clinical Associate License, or if they have been issued a General (unrestricted) License. In order to be eligible for the Clinical Associate License, residents must:

    • be enrolled in a Royal College of Physicians and Surgeons of Canada (RCPSC) specialty postgraduate training program at the University of British Columbia
    • have successfully completed a minimum of 24 months postgraduate training
    • have obtained the Licentiate of the Medical Council of Canada (LMCC) certificate
    • carry the required professional liability coverage or protection
    • have health authority authorization
    • have UBC program director authorization

    For more information on the application process, please click here

  • Mandatory Rotations

    If you are traveling for a mandatory rotation to a distributed site, you shall receive an unscheduled day between rotations. If more time is required, it will have to be arranged with the program.