Hey New Residents,
We know, June 2018 is an exciting time for you.
Spring transitions into summer, and you transition into your residency! However, there are some important things that can get lost in all that excitement: Specifically key financial details about the orientation!
To be brief, make sure you get all three of these out of the way so you’re not on the hook for a big bill after the big day:
- Keep the ORIGINAL receipts with the Proof of Payment and Expense Forms.
- Snail Mail all the required forms and original receipts. These must be post marked to July 7th, latest. Any late submissions will not be accepted!
- Other things to include, if applicable: Google map of journey & gas receipts.
Click Here to Download the Expense Form: 2018 Orientation Expenses
Please use the following guidelines to plan your trip and you will be reimbursed for parking and mileage.
Of expenses to be reimbursed must relate to approved travel costs within British Columbia, and not costs related to relocation of residency. Any travel reimbursement not following the guidelines will NOT be reimbursed.
Transportation must be the most direct and economic option, with due consideration to effective use of the traveler’s time. Luxury modes of travel, such as first class airfare or luxury model car rentals, are not reimbursable expenses. Representatives are responsible for making their own travel arrangements. Eligible transportation expenses include: flights, ferries and public transit.
Will be reimbursed at $0.25/km. This includes the cost of gas. Must include a copy of the Google Maps itinerary and all gas receipts for proof of travel. At no time will mileage claims be reimbursed which exceed the cost of return airfare;
Deadline for our hotel block booking has been extended to May 27th. Only one night of accommodation will be reimbursed.
Meals expenses will be limited to $25 for dinner the night before Orientation for those travelling from outside of the Lower Mainland (as breakfast and lunch are provided at Orientation).
Must be provided to substantiate expense claims. Travel agency invoices (without proof of payment), cancelled cheques, credit card statements or “paid” invoices, photocopies and carbon copies are not acceptable.
Travel expenses (i.e. all costs excluding accommodation) are paid out to a maximum of $300 for new members whose programs are based in the Island, Sunshine Coast, Lower Mainland and Southern Interior Regions. Up to a maximum of $500 for the Kootenay, Cariboo, Skeena and Peace Regions;
Should be a permanent mailing address. Payments will be mailed to the address as indicated on the Expense Statement.
Claims and Original Receipts MUST be mailed to RDBC post-marked by July 7th. Late submissions will NOT be accepted.
Mailing Address: #350 – 1665 West Broadway, Vancouver, BC, V6J 1X1
Please try to book your travel as early as possible to avoid high costs.
If you require additional information please contact firstname.lastname@example.org.
That’s all for now, we look forward to having you there on June 27th!