2017
06
13

New Resident Orientation Reimbursement Info

By Navpreet 0

Hey New Residents,

We know, June 2017 is an exciting time for you.

Spring transitions into summer, and you transition into your residency! However, there are some important things that can get lost in all that excitement: Specifically key financial details about the orientation!
To be brief, make sure you get all three of these out of the way so you’re not on the hook for a big bill after the big day:

  1. Keep the ORIGINAL receipts with the Proof of Payment and Expense Forms.
  2. Snail Mail all the required forms and original receipts. These must be post marked to July 7th, latest. Any late submissions will not be accepted!
  3. Other things to include, if applicable: Google map of journey & gas receipts.

More Details:

Please use the following guidelines to plan your trip and you will be reimbursed for parking and mileage.

Purpose 

Of expenses to be reimbursed must relate to approved travel costs within British Columbia, and not costs related to relocation of residency. Any travel reimbursement not following the guidelines will NOT be reimbursed.

Transportation

Transportation must be the most direct and economic option, with due consideration to effective use of the traveler’s time. Luxury modes of travel, such as first class airfare or luxury model car rentals, are not reimbursable expenses. Representatives are responsible for making their own travel arrangements. Eligible transportation expenses include: flights, ferries and public transit.

Mileage

Will be reimbursed at $0.25/km. This includes the cost of gas. Must include a copy of the Google Maps itinerary and all gas receipts for proof of travel. At no time will mileage claims be reimbursed which exceed the cost of return airfare;

Accommodation 

Deadline for our hotel block booking was on May 26th.

Meal 

Meals expenses will be limited to $25 for dinner the night before Orientation for those travelling from outside of the Lower Mainland (as breakfast and lunch are provided at Orientation).

Original Documentation 

Must be provided to substantiate expense claims. Travel agency invoices (without proof of payment), cancelled cheques, credit card statements or “paid” invoices, photocopies and carbon copies are not acceptable.

Total Reimbursement

Travel expenses (i.e. all costs excluding accommodation) are paid out to a maximum of $300 for new members whose programs are based in the Island, Sunshine Coast, Lower Mainland and Southern Interior Regions and up to a maximum of $500 for the Kootenay, Cariboo, Skeena and Peace Regions;

Address 

Should be a permanent mailing address. Payments will be mailed to the address as indicated on the Expense Statement.

Claims MUST be mailed to RDBC, post-marked by July 7th. Late submissions will NOT be accepted.

Please try to book your travel as early as possible to avoid high costs.

That’s all for now, we look forward to having you there on June 28th! 

author: Navpreet